Privacy policy

Beta version · last updated 18 October 2026

Volans helps airline pilots keep their logbook. You own your logbook and the official record of your flying. We store only what we need to run the service, and you can export or delete it at any time.

What we store

Your account: your sign-in identity and email address, handled by our authentication provider, Clerk.
Your logbook: flights, totals, non-flight duties, profile details such as your base and licensing authority, and the roster imports and migrations you run.
Files you upload: roster text, screenshots, PDFs and logbook exports you import, kept so an import can be checked or re-run. They are deleted after 730 days, or when you delete your account.
An audit trail: a record of changes to your flights, so you can see who changed what and when.
AI usage records: for each AI request, a one-way hash of the input, the model used, its size and the outcome. Not the roster or question itself. These are deleted after 365 days.

We don't store payment card details (there are no payments during the beta), and IP addresses in our audit records are hashed.

Signing in with Google

If you choose to sign in with Google, Google shares your name, email address and profile picture with us through Clerk. We use them only to create your Volans account, sign you in and show who is signed in. We don't ask for access to your Gmail, contacts, calendar or any other Google data, and we don't share your Google account information with anyone except the processors listed below, or use it for advertising. Volans' use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. You can disconnect Google from Volans in your Google account settings at any time, and deleting your Volans account removes this information.

How we use AI

AI reads rosters you choose to import and answers questions you ask the Copilot about your own logbook. It runs on Cloudflare Workers AI. AI runs only when you start it. Everything it extracts is shown to you for review before it becomes a flight, and the Copilot never changes your logbook. We don't use your data to train AI models. Each pilot has a daily AI limit.

Who processes your data

Clerk: sign-in and account identity.
Supabase: the database that holds your logbook.
Cloudflare: our API, file storage and AI processing.

We don't sell your data or share it with advertisers.

Your rights

See and correct: everything about your flights and profile can be viewed and edited in the app.
Export: Settings → Data → Export my data downloads everything we hold about you. Exports also offers your logbook as PDF, CSV and JSON.
Delete: Settings → Data → Delete account permanently removes your data and uploaded files. This can't be undone, so export first if you want a copy.

Security

Data is encrypted in transit and at rest. Every request is checked against your signed-in account, and each pilot can only reach their own logbook.

Changes and contact

We'll update this page when what we collect or how long we keep it changes, and tell you in the app about significant changes. Questions or requests: support@flyvolans.com.